PAs, EAs and Administrative Teams

We are currently looking for a Personal Assistant to manage the diary of a CEO and a Manager within the organisation of this amazing yachting company based in Southampton. You will be managing any administrative tasks and your responsibilities will include:

- Acting as the first point of contact: dealing with correspondence and phone calls
- Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Booking and arranging travel, transport and accommodation
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses - accounts
- Miscellaneous tasks to support their manager
- Liaise with PR and marketing consultant to ensure all marketing and advertising activity is signed off on schedule.
- Liaise with PR and marketing consultants to ensure monthly social media activity is planned and approved.
- Keep marketing planner spreadsheet updated with annual activity and deadlines – action accordingly.
- Liaise with a creative agency/web design agency to update the website when required.

Please if you are interested apply online with an updated CV, references and any other relevant documentation. 

Start Date: March 2024
Salary: £40,000
Travel opportunities
Package: will be discussed directly with each potential candidate
Full-time Monday-Friday position
Office based role - NO Working From Home

Motivated
Longevity
Organised
Experienced in a similar role
Computer literate
Previous experience as a Yachtie would be a bonus
Maritime experience a bonus

We are currently looking for an Office Manager/Administrator to join a yachting based business in Hampshire. You will work in the office full time as part of a team of 4 with other contractors to look after. Your day to day duties will include administration for all current and future projects, scheduling meetings, managing calendars and coordinating travel for the Team. You will be responsible for ordering contractors uniform as well as taking on all expense duties and arranging invoicing. This is a varied and multi-faceted role that will see you getting involved with all projects onboard. There are apartments within Europe so you will be organising all the bills and any maintenance that needs to be carried out for managing those properties. This is the chance to take care of a good team, be kept busy and a possible option to travel to yacht shows and events. 

Monday - Friday; 9 till 5. Office Based
Full time & Permanent
£28,000 NEG
Starting in early 2024
Free and onsite parking
28 days holidays
Opportunities to travel
Company socials

Must be able to drive
Hard working, conscientious and organised
Good time management
Previous administration experience
Experience in the yachting industry is a bonus but not essential
Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong problem-solving skills and ability to think on your feet

SHORESIDE is looking for a Yachts Accountant based in the US. Working closely with other members of the team, the Yacht Accountant is responsible for assisting the Yacht Manager in compiling client-focused reports, providing economic analysis of each vessel and exploring areas for improvements that could lead to potential cost savings and improved efficiencies across the fleet.

- Experience working in an accounts team
- Full command of the English language, written and spoken
- Ability to work with Microsoft Office (Excel, Outlook, Powerpoint etc.) and accounting software like QuickBooks and VOLY
- Excellent communication skills

Must be legal to work in the US.